In India, many employers still ask for a “bio-data” rather than a resume. Government offices, schools, hospitals, security agencies, factories, shops and small firms often want the same familiar layout: a photo in the corner, a table of personal details with your father’s name, your education, experience, and a signed declaration at the bottom. This page gives you the latest biodata format for job applications in India, explains every field, shows a sample biodata for job use, and lets you fill it in and download a PDF free with our builder.
If you are applying to a private company or through an online portal, you probably want a resume instead; see our resume builder or the ATS resume guide. For a marriage biodata, go to marriage biodata; it is a different document.
What is biodata for job, and when to use it
“Biodata” is short for biographical data. A biodata for job application gives equal weight to who you are (personal and family details) and what you have done (education and work). Use it when:
- A government or semi-government job notice asks for “bio-data” with the application.
- You apply for a teacher, clerk, peon, driver, nurse, security guard, receptionist or factory job.
- A small business, local school or trust asks you to “bring your biodata”.
- A campus placement cell or class 12 career fair collects bio-data forms.
For a multinational, an IT company, or any job abroad, a resume or CV is better.
Biodata for job format: every field explained
Here is the biodata for job format our Indian Bio-data template uses, with the job bio-data preset. Each row can be renamed, reordered, or left empty; empty rows are hidden.
| Section | Field | What to write | Example |
|---|---|---|---|
| Heading | Title | BIO-DATA or BIODATA | BIO-DATA |
| Photo | Photo box | Recent passport-size photo, plain background | (top right) |
| Personal details | Name | Full name as on certificates | Sunita Kumari Yadav |
| Father’s Name | With Shri / Mr. if you like | Shri Ramesh Prasad Yadav | |
| Date of Birth | DD-MM-YYYY | 14-03-2003 | |
| Gender | Male / Female / Other | Female | |
| Marital Status | Single / Married | Single | |
| Nationality | Indian | Indian | |
| Languages Known | Speak / read / write | Hindi, English, Bhojpuri | |
| Address | Permanent address with PIN | Village Rampur, Post Danapur, Patna 801503 | |
| Contact | Mobile, Email | Working number, simple email | 98xxx xxxxx |
| Objective | Career Objective | One or two lines about the post | To work as a primary teacher… |
| Education | Qualification table | Exam, board/university, year, % | 12th, BSEB, 2021, 78% |
| Experience | Job title, employer, dates | Latest first | Office Assistant, Gupta Traders, 2023–present |
| Skills | Plain list | Typing speed, software, licences | MS Office, Hindi typing 30 wpm |
| Declaration | Statement | True and correct line | I hereby declare… |
| Signing | Place, Date, Signature | Fill after printing | Patna, 18-09-2026 |
Leave out caste and religion unless the application asks for them; category (SC/ST/OBC/EWS) goes in the government form, not usually in the biodata.
How to make biodata for job in the builder
- Open the builder and pick the Indian job bio-data preset. It opens the Indian Bio-data template, which is also one of our 11 ATS-readable templates.
- Use “Clear example text” if you want an empty form with the layout kept.
- Fill in the personal details table. Add rows such as Height, Category or Aadhaar-linked mobile if a job notice asks; there are dozens of suggested labels.
- Add education as lines and experience with a dash at the start of each line to make bullets.
- Upload your photo (JPG, PNG or WebP). It is compressed in your browser.
- Check the preview for page breaks. One page is ideal for freshers; two is fine with long experience.
- Download. Get a PDF for print and email, or a JPG/PNG image for WhatsApp.
That is how to create biodata for job online free in about ten minutes, and how to prepare biodata for job use without a typist. It works as a job biodata maker online, and as a biodata format for job maker online on phones too, with an Edit / Preview switch. There is no app-store app; if you like, add it to your Home screen from the browser and it works offline.
Sample biodata format for job application
Here is an example of biodata for job use by a fresher applying for an office assistant post. Treat it as a biodata for job template, not a text to copy.
BIO-DATA
Name: Arjun Singh Chauhan Father’s Name: Shri Mahendra Singh Chauhan Date of Birth: 02-07-2004 Gender: Male | Marital Status: Single | Nationality: Indian Languages Known: Hindi, English Address: 45, Shastri Nagar, Jaipur, Rajasthan 302016 Mobile: 97xxx xxxxx
Career Objective: To join your organisation as an office assistant and grow with honest, careful work.
Education: B.Com, University of Rajasthan, 2025, 68% | 12th, RBSE, 2022, 74% | 10th, RBSE, 2020, 81%
Skills: MS Word, Excel, Tally Prime basics, Hindi and English typing (35 wpm)
Declaration: I hereby declare that the above information is true and correct to the best of my knowledge and belief.
Place: Jaipur Date: ________ Signature: ________
Use it as a biodata format for job sample alongside the table above; together they are the examples of biodata for job application most offices expect. For experienced candidates, add a work experience block above education, with post, employer, dates and two or three lines on duties. That is the good biodata format for job seekers with experience.
Download: biodata for job PDF, image or print
Your biodata for job pdf is ready the moment you finish typing, and this free biodata maker for job applications has no watermark, sign-up or payment. Every biodata format for job download is a real text PDF, A4 or US Letter, usually under 200 KB.
- PDF: best for email, portals and printing. It is a biodata format for job pdf free download in the plain sense: fill, click, save.
- JPG / PNG: one image per page at double resolution, handy on WhatsApp.
- Print: use the browser’s Print / Save as PDF, which works even offline.
Unlike a fixed bio data form for job pdf download from a random site, you edit every field before you save, so there is no handwriting in blank boxes. Download as many versions as you need; job biodata free download is unlimited within fair use (40 downloads in 10 minutes). If you searched for a “biodata format for job online free pdf download” or a “biodata template for job download”, this is that, without the retyping.
Which is the best biodata format for job?
The best biodata format for job applications is the one the employer recognises. In India that is usually the normal biodata format for job use shown above: photo, personal details table, education, experience, declaration. Three templates suit it:
| Template | Look | Use it for |
|---|---|---|
| Indian Bio-data | Personal details table, photo box, declaration | Government, school, clerical, walk-in interviews |
| Classic | Traditional serif, single column | Banks, offices, experienced candidates |
| ATS Clean | Plain and portal-friendly | Online applications, private companies |
Any of them works as a free biodata template for job applications, and each can be recoloured and set in any of 29 fonts. The layout is also the new biodata format for job 2026 recruiters expect: fewer family details, clearer skills.
Simple biodata format for job fresher, student or class 12
A bio data for job application class 12 pass-outs or college students should stay on one page:
- Education first, in a short list: 10th, 12th, and any diploma or degree.
- Skills that match the job: computer basics, typing speed, driving licence, first aid.
- Activities: NCC, NSS, sports, a school project or part-time work.
- Languages known and hobbies in one line each.
This simple biodata for job use is exactly what a first employer expects. Use the fresher resume page if the company asked for a resume instead.
Biodata format for government job application
Government notices usually come with their own application form, but many offices, contract posts and walk-in interviews still ask for a biodata format for government job application. Tips:
- Match your name and date of birth exactly to the class 10 certificate.
- Write father’s name in full; many forms also want mother’s name, so add a row.
- Add category and domicile rows only if the notice asks.
- List certificates you will attach at the end, under “Enclosures”.
- Sign in blue ink on every page if the notice says so.
For teacher posts, the biodata format for teacher job in word or PDF works the same way: add subjects taught, classes handled and B.Ed/TET details under qualifications.
Biodata format for job in Word, Excel, PDF or Hindi
Searches for “job biodata format word free download”, “bio data form word free download for job” or “biodata format for job in excel” usually come from people who want to fill in a neat table. You don’t need Excel here. Fill the form, and the table, lines and alignment are done for you. The main download is a PDF with real text, small enough to email or upload, plus JPG/PNG images. If an office wants a biodata format for job application in word, download as Word (.docx) too: a simple editable layout in tables, not the styled template. That covers a sample biodata for job word format request and the common “bio data form for job application word format” search. Keep the PDF for printing, since it matches the preview exactly.
Need a biodata for job in hindi? The builder can switch every section name and label to Hindi (व्यक्तिगत जानकारी, घोषणा, हस्ताक्षर) while your typed text stays as you wrote it. That gives you a biodata format for job in hindi, and a biodata format for job pdf in hindi, from the same form. Our Hindi resume page has the full label list and a sample Hindi declaration.
Newer tools for biodata making for job use
A few recent additions save time when you fill a biodata format for job in india:
- Signature. Draw it with your finger or mouse, or upload a photo of it. It prints above the Signature line, so an emailed copy is already signed.
- Examples library. Pick a fresher objective, or a declaration in any of 11 languages, including Hindi and Marathi, and edit it.
- Type in English, get Hindi. Live transliteration turns “Ramesh Prasad” into रमेश प्रसाद as you type, for Hindi and nine other Indian languages.
- Suggestions and dates. Dropdowns cover marital status, blood group and height; your age and day of birth are worked out from the date of birth.
- Check tab. A checklist flags missing contact details and weak wording before you download. It gives no score.
- WhatsApp share. On a phone, one tap opens the share sheet with your PDF.
Together they make this a bio data for job maker you can finish on a phone during a lunch break.
Mistakes to avoid in a job biodata
How to make good biodata for job applications is mostly about avoiding these:
- Old or selfie-style photo. Use a recent passport-size photo with a plain background.
- Spelling that does not match certificates. Offices check names and dates against documents.
- Too much family detail. Father’s name is enough for a job biodata; siblings’ jobs and family income belong in a marriage biodata.
- No declaration. Many offices expect the declaration and signature line.
- Unreadable email. Use a simple address like firstname.lastname@….
- Two pages of padding. One page is enough for most freshers.
When you send it on WhatsApp, share the PDF, not a phone photo of a print. For email, name the file like Arjun_Chauhan_Biodata.pdf, and add a short cover letter when the job is advertised.